How to Add a Contact to Your Address Book

Save a new contact right from an email

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Adding email addresses manually to your contacts is a maintenance task that takes effort and time. Fortunately, makes adding new people to your contact list a simple process — especially if they have sent you an email.

The People App in

The People App helps you keep track of your contacts and their information in a convenient and easy-to-manage address book.

  1. You can access the People App by visiting and clicking the app launcher icon in the upper left corner.

    Screenshot of the apps icon in
  2. Clicking the launcher icon opens a new window showing all of the Microsoft cloud apps available. Select the People app to open your contacts list.

    Screenshot of accessing the People app in
  3. In the People app, you can browse through all of your contacts at once, or organize them into subfolders to keep them all organized.

    Screenshot of the People app contact list
  4. You can add or remove contacts from inside the People app itself, or you can add them from inside an email.

How to Add a Sender to Your Contacts

Follow these steps to add an email sender to your People contacts from Outlook Mail.

  1. Open a message from the sender you want to add. Click on their name in the From or the Cc line. The sender's contact information will display in a frame to the right.

    Screenshot of selecting a contacts in
  2. Scroll down to the bottom of the contact information window and select Show more.

    Screenshot of the Show more link for an contact
  3. Click Add to contacts on the right side of the contact window. The Add contact window will open.

    Screenshot of the Add to contacts button in
  4. The sender's name and email address will be pre-populated in these fields. You can add and change the information in the other available fields, such as first name, last name, and notes.

    Screenshot of the add contact window in
  5. Use the Add More link to add nicknames, birthdays, the name of their significant other, company information, personal web pages, and more.

    Screenshot of Add more in the Add contact window
  6. Select Create at the bottom of the window when you're finished to save the contact information. Your new contact is now in your People app under Your contacts.

Accessing Your Saved Contacts in the People App

Click the App Launcher button in the upper left corner of the page. Click the People tile to open the app.

In the People app, you can sort the contacts in your address book, including by first name, last name, company, recently added, and other criteria.

There are shortcuts to access your contacts when using

  1. Search Field: Find contacts with a search using the search field at the top of the window. In the Mail app, the search field at the top also lets you search through contacts you've added to the People app. 

    Screenshot of the search field in the People app
  2. To Field: When composing an email, start typing a name in the To field. As you do, Outlook displays suggestions from senders and your contacts. If you see your intended contact, click the name to add it as a recipient. Otherwise, click Search People to extend your contact search.

    Screenshot of using the To field in to find contacts
  3. Once you add a contact to the People app, it's easy to find them when you need to send an email.

Organize Contacts With Contact Lists

Keep your contacts organized by creating contact lists on that you can define all in one place. For example, try creating a list of your favorite contacts or a list of your family contacts. Once you've added them to the People app, you can access the list in any Microsoft cloud app that lets you send messages or connect with contacts.