How to Create a Printer Shortcut in Windows 10

How to add a printer icon to your taskbar

What to Know

  • You'll need a printer connected to your computer before creating a printer shortcut.
  • Create a printer shortcut to launch the command rundll32.exe printui.dll,PrintUIEntry /o /n "Name of Printer"
  • To add the shortcut to the taskbar, right-click the new shortcut and select Pin to taskbar.

This article will explain how to add a printer shortcut to your Windows 10 taskbar.

How to Create a Printer Shortcut in Windows 10

Prior to Windows 10, any time you've connected a printer to your computer, you would see an icon in the taskbar for the printer queue. Today, with Wi-Fi printing and cloud printing available, you may not always see your installed printer on the taskbar anymore. But you can create a printer shortcut in your Windows 10 taskbar.

Before you can create a printer shortcut in your Windows 10 desktop or taskbar, you'll need to make sure you have a printer installed. Then you can create the shortcut and pin it to your taskbar.

How to Install a Printer to Your Windows PC

  1. If you haven't connected any printer to your computer yet, you'll need to do so first. Most printer manufacturers have their own printer software you can use to establish the connection, especially for Wi-Fi printers. For example, HP printers use the HP Smart app. Dell, Sharp, and others have their own driver software. Make sure to install it and use it to connect to your printer as a first step.

    HP Smart app printer software on a PC
  2. If you've connected your printer to the Wi-Fi network, Windows can attempt to auto-connect to it if you've installed the manufacturer's driver software. To do this, select the Start menu and type Settings. Select the Settings app, Select Printers and scanners from the left pane. Select Add a printer or scanner, select The printer that I want isn't listed, select Add a printer using a TCP/IP address or hostname, select Next, and type the IP address of the printer in the Hostname or IP address field. Select Next and finish the installation.

    Add printer dialog box with Hostname & IP address and Next highlighted

How to Add the Shortcut

  1. Next, you'll need the exact name of the printer to create the shortcut. To do this, select the Start menu and type Settings. Select the Settings app. In the Settings window, select Devices.

    Windows settings with Devices highlighted
  2. In the Devices window, select Printers & scanners from the left pane. Find the printer you've added under the Printers & scanners section, and make note of the exact printer name.

    Printers and Scanners in the Devices settings with HP printer name highlighted
  3. Right-click any blank area of the desktop, and select New. Select Shortcut from the next dropdown menu.

    Windows desktop with right-click menu open and New and Shortcut highlighted
  4. In the Create Shortcut window, paste the following string in the location field and select Next:

    rundll32.exe printui.dll,PrintUIEntry /o /n "Name of Printer"

    Create Shortcut windows with the printer path and Next highlighted

    Replace Name of Printer in the string above to the name of the printer you noted in the previous step.

  5. On the next window, give the shortcut a name. You can use the name of the printer if you wish.

    Windows desktop with new shortcut name highlighted
  6. Once you've created the shortcut, double-click it to make sure it works. If it's working properly, you'll see the window for the printer queue appear with all active print jobs.

    Printer shortcut with print queue highlighted
  7. Next, it's a good idea to give the shortcut a printer icon. To do this, right-click the shortcut icon and select Properties.

    Shortcut icon's right-click menu with Properties highlighted
  8. In the Properties window, select the Shortcut tab and select the Change Icon button.

    Shortcut properties with Shortcut tab and Change icon highlighted
  9. Select the Browse button, browse to shell32.dll in the \Windows\System32\ folder, select it, and then select the printer image from the list of system icons. Select OK when you're done.

    Shortcut properties with browse location, new icons, and OK highlighted

    You don't have to select the printer icon from this list. You can customize the printer icon with any image you like, but the printer icon will provide the same feel as the previous printer taskbar link on previous versions of Windows.

  10. If you're happy with having a printer shortcut on the desktop, you can stop here. However, if you want to add the printer icon to your Windows 10 taskbar, right-click the shortcut and select Pin to taskbar.

    Shortcut right-click menu with Pin to Taskbar highlighted
  11. This will pin the Printer queue shortcut to your Windows 10 taskbar. Any time you want to view active print jobs in the print queue, you can select this icon.

    New printer shortcut icon highlighted on taskbar
  • How do I create a shortcut on my desktop in Windows 10?

    To create a Windows 10 desktop shortcut for any file or program, right-click an empty area on the desktop and select New > Shortcut. In the Create Shortcut wizard, select Browse to find the file or program that needs a shortcut. When you find it, select OK > Next, enter a name, and select Finish.

  • How do I change the target of a shortcut in Windows 10?

    To change a shortcut's target, right-click the shortcut and select Properties. Select the Shortcut tab. In the Target field, change the current shortcut path to the location of your new target.

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