How to Add Members to a Distribution List in Outlook

A mailing list is but its members. Now that you have created a distribution list in Outlook, it's high time to populate it with recipients.

Of course, you can add new members anytime. Just do it.

Add Members to a Distribution List in Outlook

To add members to an Outlook distribution list from existing contacts:

• Select Go | Contacts from the menu in Outlook.
• Double-click on the desired distribution list.

• Click the Select Members (or Select Members...) button.
• Select the desired address source under Address Book (or Show Names from the:).
• Highlight all contacts you want to add to the distribution list.
  • You can also add other distribution lists. This will add all the other list's members when you send a message to the list.
• Click Members ->
• Click OK.

You can also add email address to a distribution list that are not (and should not be) in your Outlook address book:

• Select Go | Contacts from the menu in Outlook.
• Double-click on the desired distribution list.
• Click Add New (or Add New...).
• Give the member a name under Display name:.
  • This field is not really important. It will show in the emails you send to the list if you use the To: or Cc: fields, though.
• Enter the email address under E-mail address:.
• Click OK.