How to Add an Email to Your Google Calendar

Convert Gmail messages to Google Calendar events

Stressed businesswoman with sticky notes stuck to her body

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Appointments, meetings, reminders, tasks and other items are typically added to Google Calendar either manually or via invitations from someone else. This handy online organizational tool helps to create some order in our busy lives, ensuring that we never miss milestones like birthdays and anniversaries or important events like dance recitals and dental checkups.

One little-known feature that Calendar offers is the ability to create events out of your own emails, which can be useful for a number of reasons. The obvious is adding an item to your schedule from an email that contains details about a specific appointment or event such as its address or dress code, making it easy to refer to this information as the date draws near. A not-so-obvious use for this feature is setting reminders to follow up on certain emails by deriving calendar events from the messages themselves, once again ensuring that all pertinent details always accompany the timestamped note.

Just because this functionality isn't widely publicized does not mean it's not worth adding to your digital repertoire, as it can improve productivity and make your everyday workflow a lot easier. 

How to Attach Email to Google Calendar

  1. Open Gmail in a new web browser tab or window.

  2. Select the email message that you wish to add to your Google Calendar by clicking on it once.

    A screenshot of an email message within the Gmail interface.
  3. Click on the More button, represented by three vertically-aligned dots and located on the far right-hand side of the Gmail toolbar (positioned directly above the email subject line).

  4. When the drop-down menu appears, click on the Create event option.

    A screenshot of the More menu in the Gmail interface
  5. A new tab will now open, loading the Google Calendar Event creation interface. You'll notice that most of the details from your email message have been prepopulated in the event fields, including the subject line and body content. All fields are editable within this interface, most importantly the date and time of the event as well as any reminders that you may want to set. 

    A screenshot of the Google Calendar event creation interface

    Any attachments that were part of the original email will also be included in this Calendar event.

  6. Once you're satisfied with your new event details, click on the Save button to commit them to your Google Calendar. You also have the option of inviting guests to view and/or edit this newly-created event.