How to Add Another Email Account to Your iPhone

Add Gmail, Outlook or another email provider to your phone

Woman drinking coffee and checking email on phone.

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These days, most people have more than one email account. You might have a personal account and one for work. You could even throw in an account for your side business, one provided for alumni by your college, and more.

You can add all of these accounts to your iPhone. Doing that makes it easy to check all of your accounts, and send emails from them, no matter where you are.

This article shows you how to add second, third, or even more email accounts to your iPhone. If you want to learn how to add your very first iPhone email account, read How to Set Up iPhone Email. Otherwise, continue on with this article.

It goes without saying that if you want to add an email account to your iPhone, you need to have set that account up to begin with. If you need tips on setting up a new account, check out How to Create a Gmail Account, Learn How to Create a Yahoo Mail Account, or How to Create a New Outlook.com Email Account.

How to Add Another Email Account to Your iPhone

screenshots of adding an additional email account on iphone

Once you’ve got another email account, adding it to your iPhone is pretty simple. If the email account you want to add is from AOL, Microsoft Exchange, Gmail, iCloud, Outlook.com, or Yahoo, Apple had built shortcuts into the iOS to make it easy to add (if it’s from another provider, skip to the next section). Just follow these steps:

  1. On your iPhone, tap the Settings app to open it.

  2. Tap Passwords & Accounts (this is on iOS 12. On older versions of the iOS, you’ll want to look for Mail, Contacts Calendars. The other steps are slightly different, but the basic concepts still apply).

  3. Tap Add Account.

  4. Tap the type of account you want to add.

  5. Because the steps are different based on what kind of email address you're adding, there's no single set of instructions to provide at this point. Generally speaking, you'll input your email address, then the password and, then may choose some settings. Follow the onscreen prompts and the email account should be added to your iPhone in just a couple of steps.

This all assumes that you want to use the Mail app that comes pre-installed on the iPhone. That’s not the only email app for the iPhone, of course. You could instead choose to use the Gmail app (Download at the App Store), the Outlook app (Download at the App Store), or a third-party email app that supports multiple accounts. For more on those, check out The Best Email Apps for iPhone 2019

How to Manually Add an Email Account to Your iPhone

screenshots of manually adding email account to iphone

If the email address you want to add is from an email provider other than the ones in the last section, the steps are slightly different (and you need some extra information). Again, you’ll need to have already set up this account with the provider. If that’s done, here’s how to to add another email account to iPhone:

  1. Follow steps 1-3 from the last section.

  2. Tap Other.

  3. Tap Add Mail Account.

  4. Type your name, the email account you want to add, the password for the account, and a description or name for the email account.

  5. Tap Next

  6. Choose the way you want to check the email account: IMAP or POP. The links provide much more detail about the two options, but the short version of the difference is that IMAP leaves a copy of the email on the email server, while POP downloads it only to your iPhone. The email provider may have told you to use one or the other. If not, tap the one you prefer.

  7. Fill out the form. The key pieces of information you’ll need are in the Incoming Mail Server and Outgoing Mail Server sections. In those, you’ll need to add a Host Name (something like mail.email.com), and a username and password to access that server. Your email provider should have given this to you. If not, you’ll need to ask for it.

  8. With those details added, tap Next

  9. The Mail app will attempt to contact the email servers whose details you added in step 7. If everything is correct, the servers will respond and your email account will be added to your iPhone. If there's something wrong, an error will let you know. Correct the error and repeat.

Individual vs. Unified Email Inboxes on iPhone

screenshots of viewing multiple inboxes in iphone mail

Now that you’ve got more than one email account added to your iPhone, how you use the Mail app changes a bit. When you only have one account, opening the Mail app means that the inbox you view is for that one account. With multiple accounts, you have some choices.

By default, when you open the Mail app, all of the messages from all of your email accounts are combined into a single unified inbox. This lets you see every message you have, all from one location. But what if you want to only view emails from one of your accounts? 

To do that, just follow these steps:

  1. Tap the Mail app to open it.

  2. Tap Mailboxes in the top left corner.

  3. At the top of this screen, you’ll see a list of all of your configured email accounts. All Inboxes is the unified inbox. To view an individual inbox, tap the name of the account you want to view. For example, if you only want to see your Gmail inbox, tap Gmail.

  4. The Inbox view you’re now in is for a single account.

  5. To return to the unified inbox, tap the name of the account in the top left corner, then tap All Inboxes