Add Music or Sound to PowerPoint 2010 Presentations

Sound or music files can be saved on your computer in many formats that can be used in PowerPoint 2010, such as MP3 or WAV files. You can add these types of sound files ​to any slide in your presentation. However, only WAV type sound files can be embedded into your presentation.

Note - To have the best success with playing music or sound files in your presentations, always keep your sound files in the same folder in which you save your PowerPoint 2010 presentation.

 

01
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Insert Music or Sound from Files on Your Computer

Insert a sound or music file into your PowerPoint 2010 presentation using the Audio button
Insert a sound or music file into your PowerPoint 2010 presentation using the Audio button. © Wendy Russell

How to Insert a Sound File

  1. Click on the Insert tab of the ribbon.
  2. Click the drop-down arrow under the Audio icon on the right side of the ribbon.
  3. Select Audio from File...
02
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Locate the Sound or Music File on Your Computer

PowerPoint Insert Audio dialog box
PowerPoint Insert Audio dialog box. © Wendy Russell

Locate the Sound or Music File on Your Computer

The Insert Audio dialog box opens.

  1. Navigate to the folder containing the music file to insert.
  2. Select the music file and click on the Insert button at the bottom of the dialog box.
  3. A sound file icon is placed in the middle of the slide.
03
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Examine and Test the Sound or Music on PowerPoint Slide

Test the sound or music file that has been inserted into the PowerPoint 2010 slide.
Test the sound or music file that has been inserted into the PowerPoint 2010 slide. © Wendy Russell

Examine and Test Sound or Music on PowerPoint Slide

Once you have inserted the sound or music selection onto the PowerPoint slide, a sound icon will appear. This sound icon differs slightly from earlier versions of PowerPoint, as it also contains other buttons and information.

  • Play/Resume: This button is on the left side. This button toggles between the two tasks depending on which one is currently in use.
  • Rewind: When the sound or music is in play, pressing this button will rewind the sound by a quarter of a second increment.
  • Forward: When the sound or music is in play, pressing this button will fast forward the sound by a quarter of a second increment.
  • Mute/Unmute: Press this button to mute or unmute the sound once it is in play.
  • Additionally, you will note a timer advances while the sound or music is playing.
04
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Access Sound or Music Options in PowerPoint 2010

Edit the sound file using the PowerPoint 2010 audio tools.
Edit the sound file using the PowerPoint 2010 audio tools. © Wendy Russell

Access Sound or Music Options in Your Presentation

You may wish to change some of the options for a sound or music file that you have already inserted into your PowerPoint 2010 presentation.

  1. Click on the sound file icon on the slide.
  2. The ribbon should change to the contextual menu for sound. If the ribbon does not change, click on the Playback button below the Audio Tools.
05
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Edit Sound or Music Clip Settings in Your Presentation

Edit the sound or music clip in the PowerPoint 2010 presentation
Edit the sound or music clip in the PowerPoint 2010 presentation. © Wendy Russell

Contextual Menu for Sound or Music

When the sound icon is selected on the slide, the contextual menu changes to reflect options available for sound.

  • Editing options
    • Trim the audio track
    • Fade sound in and/or out
  • Audio options
    • Volume
    • Start on click of the sound icon, play automatically and/or across a specific number of slides
    • Hide the sound icon on the slide
    • Whether to loop (play continuously) the sound until manually stopped
    • Rewind after playing

These changes can be made at any time after the sound file has been inserted into the presentation.