How to Add and Edit Links in Word Documents

How to Add and Edit Links in Word Documents
How to Add and Edit Links in Word Documents.

Microsoft Word is primarily used for creating traditional word processing documents, but it also allows you to work with hyperlinks and HTML code used in websites. Hyperlinks are particularly useful to include in some documents, connecting to sources or additional information related to the document.

Word's built-in tools making working with hyperlinks easy.

Inserting Links

If you want to link to other documents or web pages from your Word document, you can do so quite easily. Follow these steps to insert a hyperlink in your Word document.

  1. Select the text that you want to apply the hyperlink to. This can be the text of a URL, a single word, a phrase, a sentence and even a paragraph.
  2. Right-click the text and select Hyperlink... from the context menu. This opens the Insert Hyperlink window.
  3. In the "Link to" field, enter the URL address of the document or website you want to link to. For websites, the link must be preceded by "http://"
    1. The "Display" field will include the text you selected in step 1. You can change this text here if you like.
  4. Click Insert.

Your selected text will now appear as a hyperlink that can be clicked to open the linked document or website.

Removing Hyperlinks

When you type a Web address in Word (also known as a URL), it automatically inserts a hyperlink connecting to the website. This is handy if you distribute documents electronically, but it can be a nuisance if you’re printing documents.

Follow these steps to remove automatic hyperlinks:

Word 2007, 2010, and 2016

  1. Right-click on the linked text or URL.
  2. Click Remove Hyperlink in the context menu.

Word for Mac

  1. Right-click on the linked copy or URL.
  2. In the context menu, move your mouse down to Hyperlink. A secondary menu will slide out.
  3. Select Edit Hyperlink...
  4. At the bottom of the Edit Hyperlink window, click the Remove Link button.

The hyperlink is removed from the text.

Editing Hyperlinks

Once you have inserted a hyperlink in a Word document, you may need to change it. You can edit the address and the display text for a link in a Word document. And it only takes a few simple steps.

Word 2007, 2010, and 2016

  1. Right-click on the linked text or URL.
  2. Click Edit Hyperlink... in the context menu. 
  3. In the Edit Hyperlink window, you can make changes to the text of the link in the "Text to display" field. If you need to change the URL of the link itself, edit the URL displayed in the "Address" field.

Word for Mac

  • Follow the Word 2008/2011 for Mac steps under Removing Hyperlinks to open the Edit Hyperlink window. You can make your edits there.

More About Editing Hyperlinks

When working with the Edit Hyperlink window, you will see several more features available:

Existing File or Web Page: This tab is selected by default when you open the Edit Hyperlink window. This displays the text displayed for the hyperlink and the URL of that hyperlink. In the middle of the window, you will see three tabs.

  • Current Folder displays all files that are located in the same folder location as the current document. If you want to have the selected link you're editing link to a document located in this folder, simply locate the file and click on it. This will change the "Address" field to reflect the document location on your computer. The "Text to display" field will also change to the file address, so you may want to edit this field to change the text that will be displayed in the Word document. 
  • Browsed Pages shows a list of recent documents and Web pages you have accessed. You can select one of these as the new link destination.
  • Recent Files displays a list of recent files you've worked on in Word. This is handy if you're working on a series of separate documents by letting you create links to them quickly.

Page in This Document: This tab will display sections and bookmarks contained in your current document. Use this to link to specific locations within your current document.

Create New Document: This tab lets you create a new document to which your link will connect. This is useful if you're creating a series of documents but haven't yet created the document you want to link to. You can define the name of the new document in the labeled field. 

If you don't want to edit the new document you create from here, click the radio button next to "Edit the new document later."

Email Address: This lets you create a link that will generate a new email when the user clicks it and pre-populate several of the new email's fields. Enter the email address where you want the new email to be sent, and define the subject that should appear in the new email by filling in the appropriate fields.

If you have used this feature recently for other links, any email addresses you used in those will appear in the "Recently used e-mail addresses" box. These can be selected to quickly populate the address field.

Turning Your Document into a Web Page

Word is not the ideal program for formatting or creating Web pages; however, you can use Word to create a web page based on your document.

The resulting HTML document can have a lot of extraneous HTML tags that do little more than bloat your document. After you create the HTML document, learn how to remove extraneous tags from a Word HTML document.

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