How to Add an Email Account to Outlook

View Gmail, Yahoo, and other email accounts from within Outlook

Many of us have several email accounts with various providers (such as Gmail and Yahoo) for different purposes. If you have Microsoft Outlook on your computer, add these accounts in Outlook and see all your email accounts in one place. That way you don't have to constantly switch between the accounts.

Instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, and Outlook 2016.

How to Add a Yahoo Account to Outlook

Before you can view, create, and respond to Yahoo emails from Outlook, you need to add the account. Here’s what to do to set up a Yahoo account in Outlook:

  1. Open a web browser and log in to your Yahoo account.

    Yahoo signin
  2. Select your name and choose Account Info.

    Yahoo Account Info in menu
  3. On the Personal Info page, select Account security.

    Yahoo Account Security
  4. Turn on the Allow apps that use less secure sign in toggle switch.

    Selecting to allow app that are less secure in Yahoo Mail
  5. In the Outlook desktop app, go to Info > Add Account.

    Add Account button in Outlook
  6. Enter your Yahoo email address, then select Connect.

    Entering in an email address to add.
  7. Enter your Yahoo email password, then select Connect.

    Entering in a yahoo email password.
  8. Select Done.

    A Yahoo mail account has been added to Outlook.

How to View Yahoo Email in Outlook

Once you've added your Yahoo account to Outlook, you can view and interact with email messages in the desktop app.

  1. In the sidebar, look for your Yahoo email address.

    Email address in Outlook sidebar
  2. Under your Yahoo email address, select Inbox.

    Viewing the Yahoo mail inbox in Outlook
  3. Use Outlook to send and receive messages as you would when using other accounts.

    Emails in a Yahoo inbox in Outlook.

How to Add a Gmail Account to Outlook

Adding a Gmail account to Outlook is a different process, but takes about the same amount of time. Here’s how to set up a Gmail account in Outlook.

  1. Log into your Gmail account and select Settings (the gear icon in the upper-right corner of the screen).

    Gmail Settings gear
  2. Select Settings.

    Gmail Settings in menu
  3. On the Settings page, go to the Forwarding and POP/IMAP tab.

    Gmail Forwarding and POP/IMAP tab
  4. In the IMAP access section, select Enable IMAP.

    Enabling IMAP
  5. Select Save Changes.

    Save Changes button
  6. Open the Google Less secure app access page and turn on the Allow less secure apps toggle switch.

    Allow less secure app access toggle
  7. Open the Outlook desktop app.

  8. Go to Info > Add Account.

    Selecting to add an account in Outlook.
  9. Enter your Gmail email address, then select Connect.

    Entering a Gmail account to add in.
  10. When prompted, enter your Gmail email address, then select Next.

    Logging into Gmail to enable access.
  11. Enter your Gmail password, then select Sign in.

    Entering a password for Gmail account.
  12. To give Outlook permission to access your Gmail account, select Allow.

    Permissions window
  13. Select Done.

    Done button

How to View Gmail Messages in Outlook

After you've completed setup, you can view messages from a Gmail account in the Outlook desktop app.

  1. In the sidebar, look for your Gmail email address.

    Gmail address in sidebar
  2. Under your Gmail email address, select Inbox.

    Inbox under Gmail address
  3. Use Outlook to send and receive messages as you would when using other accounts. 

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