How to Add An Email Account To Outlook

View Gmail, Yahoo and other email accounts from within Outlook

Image of Outlook account settings
You can easily add other email accounts to Outlook.

It’s great to have several email accounts with various providers (such as Gmail and Yahoo) for different purposes, but it’s not always convenient to switch between them to use the accounts. If you have Microsoft Outlook on your computer, there’s a way to solve this issue. You can set up these accounts within Outlook and see all your email accounts in one place.

In this article, Yahoo! set up and view instructions are outlined first; Gmail set up and view instructions are last.

How to Set Up Yahoo!

Here’s what you need to do to set up your Yahoo account in Outlook. Note: This example shows the process on Outlook 2013. If you have another version there may be slight differences.

yahoo account security
Allow apps that use less secure sign-in.
  • Log onto your Yahoo account.
  • Click your name in the upper-right corner of the screen and select Account Info.
  • On the Personal Info page, select Account security. 
  • At the bottom of the screen make sure the Allow apps that use less secure sign in option is enabled.
  • Now open Outlook and click the File tab on the top-left part of the screen.
  • On the Account Information page, click Add Account.
  • On the next screen, click the radio button next to Manual setup or additional server types, then click Next.
outlook manual setup
Choose Manual setup or additional server types.
  • Select POP or IMAP, then click Next.
outlook POP or IMAP
Choose POP or IMAP.
  • Fill in the information requested. For Account Type, choose IMAP. For Incoming Mail Server, use imap.mail.yahoo.com. for Outgoing Mail Server, use smtp.mail.yahoo.com. The User Name will be filled in for you. Finally, type in your Yahoo password, and make sure the Remember Password box is checked. Now click More Settings.
outlook account settings
Fill in settings for Yahoo account.
  • On the next screen, select the Outgoing Server tab.
  • Check the box next to My outgoing server (SMTP) requires authentication.
  • Select Use same settings as my incoming mail server.
outgoing server tab
Enter the correct settings on the Outgoing Server tab.
  • Now select the Advanced tab.
    • For Incoming Server, type 993, and choose SSL as the encrypted connection.
    • For Outgoing Server, type 587, and choose Auto.
  • Under Deleted Items, check the box next to Purge items when switching folders while online.
  • Click OK.
yahoo advanced settings
Fill in the advanced Yahoo account information.
  • Back on the account information page, click Next.
  • Outlook will test your connection. When it finishes, click Close.
outlook test account settings
Outlook will test your account settings.

View Yahoo Email Messages

  1. To view your mail, look for your Yahoo email address in the left column of the Outlook mail screen.
  2. Underneath it, click Inbox.
  3. You’ll see your messages in the screen that you normally view them in using other accounts that you have set up in Outlook.
  4. From here you can use Outlook to send and receive messages as you would using other accounts.

How to Set Up Gmail

Here’s what you need to do to set up your Gmail account in Outlook. As with the Yahoo steps, this example shows the process on Outlook 2013. If you have another version there may be slight differences.

  • Log into your Gmail account and locate the gear icon in the upper-right corner of the screen. Click it.
  • Select Settings from the drop-down menu.
  • On the next screen select the Forwarding and POP/IMAP tab and ensure IMAP status is enabled.
  • Click Save Changes.
gmail IMAP
Ensure IMAP is enabled.
  • Open Google’s Less secure apps page and ensure less secure apps are enabled.
  • Now open Outlook.
  • Click the File tab.
  • On the Account Information page, click Add Account.
  • On the next screen, click the button next to Manual setup or additional server types.
  • Click Next.
outlook manual setup
Choose Manual setup or additional server types.
  • Select POP or IMAP, then click Next.
outlook POP or IMAP
Choose POP or IMAP.
  • Fill in the information requested.
    • For Account Type, choose IMAP.
    • For Incoming Mail Server, use imap.gmail.com.
    • For Outgoing Mail Server, use smtp.gmail.com.
    • For User Name, use your entire Gmail address.
  • Type in your Gmail password, and make sure the Remember Password box is checked.
  • Click More Settings.
outlook account settings
Fill in settings for Gmail account.
  • On the next screen, select the Outgoing Server tab.
  • Check the box next to My outgoing server (SMTP) requires authentication.
  • Select Use same settings as my incoming mail server.
outgoing server tab
Enter the correct settings on the Outgoing Server tab.
  • Now select the Advanced tab.
    • For Incoming Server, type 993, and choose SSL as the encrypted connection.
    • For Outgoing Server, type 587, and choose TLS.
  • Under Deleted Items, check the box next to Purge items when switching folders while online.
  • Click OK.
gmail advanced settings
Fill in the advanced Gmail account information.
  • Back on the account information page, click Next.
  • Outlook will test your connection. When it finishes, click Close.
outlook test account settings
Outlook will test your account settings.

View Gmail Messages

  1. To view your mail, look for your Gmail email address in the left column of the Outlook mail screen.
  2. Underneath it, click Inbox.
  3. You’ll see your messages in the screen that you normally view them in using other accounts that you have set up in Outlook.
  4. From here, you can use Outlook to send and receive messages as you would using other accounts.