How to Access Gmail with Outlook Using IMAP

IMAP lets you get your emails and use Gmail's features in Outlook

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You can set up Outlook to access your Gmail account, import your messages and labels, manage your emails, and even send messages through Gmail using Internet Messaging Access Protoco (IMAP).

Before You Set Up Outlook

There are two preliminary steps you need to take before configuring Outlook to connect to your Gmail account.

  1. Enable IMAP on your Gmail account.
  2. Generate an app password if your Gmail account is secured with 2-step verification. You'll use this specialized password instead of your Gmail account password whenever configuring Outlook's settings.

After completing these steps, you can move on to your version of Outlook below.

Instructions in this article apply to Outlook versions 2019, 2016, 2013, 2010, 2007, and Outlook for Office 365.

Outlook 2019, 2016, and Outlook for Office 365 Gmail Setup

Adding a Gmail account to Outlook 2016 is a quick and simple process.

  1. Select File.

    Outlook 2016 inbox view
  2. With Info selected in the left pane, select Add account.

    Outlook 2016 Account Information screen with Add Account button
  3. Enter your Gmail address and select Connect.

    Outlook 2016 add account screen with email field
  4. Enter your Gmail account password in the Password field and select Connect.

    Remember, if your Gmail account uses 2-step verification, you will need to enter the app password you generated in the Password field.

    Outlook 2016 IMAP Account Settings password field
  5. If the connection to your Gmail account is successful, you will see your Gmail address under IMAP.

    Outlook 2016 account successfully added screen
  6. Select Done.

Outlook 2013 and 2010 Gmail Setup

The process for adding email accounts to Outlook 2013 and 2010 are similar to each other. The screenshots below are from Outlook 2013; screens in Outlook 2010 will vary slightly, but the layout and function are the same.

  1. Select File > Info.

  2. Select Add Account.

    Outlook 2013 Account Information screen and Add Account button
  3. Enter Your Name (the name you want to appear on messages others receive from you), your Gmail E-mail Address, and your Gmail account Password.

    If your Gmail account uses 2-step verification, don't forget to generate a Gmail app password to use in the Password field.

    Outlook 2013 Auto Account Setup screen
  4. Select Next.

  5. Outlook will perform a series of tests to verify the connection to your Gmail account. If all tests are successful, your Gmail account is configured and ready to use.

    Outlook 2013 account add success screen
  6. Select Finish.

Outlook 2007 Gmail Setup

Follow these steps to configure Outlook 2007 to access your Gmail messages and labels. If you have older versions of Outlook, you can access Gmail with Outlook 2002 or 2003).

  1. Click Tools > Account Settings from the menu in Outlook.

  2. Click the E-mail tab.

  3. Click New.

  4. Make sure Microsoft Exchange, POP3, IMAP, or HTTP is selected.

  5. Click Next.

  6. Enter Your Name. This is the name that will appear in messages recipients receive from you.

  7. Enter your full Gmail address under E-mail Address.

    Make sure you include @gmail.com. If your Gmail account name is asdf.asdf, make sure you type asdf.asdf@gmail.com, for example.

  8. Make sure Manually configure server settings or additional server types is checked.

  9. Click Next.

  10. Make sure Internet E-mail is selected.

  11. Click Next.

  12. Select IMAP under Account Type.

  13. Type imap.gmail.com under Incoming mail server.

  14. Enter smtp.gmail.com under Outgoing mail server (SMTP).

  15. Type your Gmail account name under User Name. For example, if your Gmail address is asdf.asdf@gmail.com, your user name is asdf.asdf.

  16. Type your Gmail password under Password.

    If you have Gmail's 2-step verification enabled on your account, create and use an app password for Outlook 2007.

  17. Click More Settings.

  18. Click the Outgoing Server tab.

  19. Make sure My outgoing server (SMTP) requires authentication is checked.

  20. Click the Advanced tab.

  21. Select SSL for both Incoming server (IMAP) and Outgoing server (SMTP).

  22. Type 465 under Server Port Numbers for Outgoing server (SMTP).

  23. Click OK.

  24. Click Next.

  25. Click Finish.

  26. Click Close.

Using POP Instead of IMAP

As an alternative to IMAP, you can set up Outlook to use POP to connect to Gmail. POP doesn't give you the features available with a Gmail account connected with IMAP; instead, it simply downloads your new messages from your account into Outlook.