The Right Way to Open Gmail From Within Outlook Mail

Link Gmail to your Hotmail or Outlook account with these simple steps

Image of a laptop sending an email.

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If you want to keep your Gmail email address but use the interface on Outlook.com to send mail from it, you can link your Gmail account to Outlook Mail to get the best of both worlds.

Once you've completed the steps below, you'll be able to send mail from your Gmail address but not have to log in to Gmail.com to do it; it's all done right there in your Outlook Mail account.

In fact, you can add up to 20 Gmail accounts (or other email accounts) to Outlook Mail to join all your email accounts into one.

The method below works for any email account that you use on Outlook.com, including @hotmail.com, @outlook.com, etc.

If you want to get all your Gmail emails in Outlook.com but would rather not actually import your entire Gmail account or send from your Gmail account through Outlook Mail, you can simply set up Gmail to forward messages to your Outlook account.

How to Access Gmail From Outlook Mail

Follow these steps in order to use Gmail within your Outlook.com account (or to speed things up, open this link to your Outlook Mail settings and then skip down to Step 3):

  1. Screenshot of main outlook.com window
  2. Use the settings button at the top right to find and select the View all Outlook Settings item.

    Screenshot of View all Outlook Settings link
  3. From the left pane, navigate to Mail > Sync email.

    Screenshot of sync email option in settings.
  4. Choose Gmail from the right pane, under Connected accounts, to start the wizard.

    Screenshot of connecting your google account in Outlook Online
  5. On the Connect your Google account screen, enter the display name that you want to use when sending mail from Gmail through Outlook Mail. Then select Connect your Google account to send to send email from Outlook using your Gmail address.

    Screenshot of connecting your Google account to send mail in Outlook

    There are multiple options on this screen. If you sync Gmail fully within Outlook Mail, it will import all messages and you'll have the option to send from your Gmail address at any time. Choosing the option above sets up Gmail as a send-only account. No emails from your Gmail account will be transferred to your Outlook account. If you chose to fully sync, you'll also see fields to choose those messages go. You can have the messages imported into a new folder or placed directly into the Outlook Mail Inbox.

  6. Select the OK button.

  7. Log on to the Gmail account that you want to use in Outlook Mail, and allow any requests for Microsoft to access your account.

    Screenshot of giving Microsoft permission to access Gmail account
  8. Select OK on the Outlook.com page that shows the confirmation explaining that your Gmail account has been connected to Outlook Mail.

If you've opted to fully sync your Gmail account, you can check the progress of the Gmail import at any time from the same screen in Step 2 above. You'll see the "Update in progress" status until the transfer is completed, which might take a while if you have many email messages to import. When it's finished, you'll see it change to "Up to date."

How to Send Mail From Gmail on Outlook.com

Now that Gmail is connected to Outlook Mail, you need to change the "From" address so that you can send new mail from Gmail:

  1. Return to Step 3 above and then scroll down to the Set default From address.

    Screenshot of Set default From address option in Settings
  2. Under Set default From address, use the drop-down menu to choose your Gmail account.

    Screenshot of selecting Gmail account as From address
  3. Select SAVE to make your Gmail account the new default "send as" address in Outlook Mail.

Doing this will only change the email address that's used when composing new emails. When you reply to a message, you can always pick your Outlook address or your Gmail address (or any others you've added) by choosing one from the From button at the top of the message.

If you're interested in sending email from your desktop Outlook application using your Gmail account, you can do that as well. You just need to configure Outlook to send emails via Gmail using the IMAP or POP protocol.