How to Access Gmail in Outlook.com

Setup Gmail in Outlook with these simple steps

Image of a laptop sending an email

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If you want to keep your Gmail email address but use the interface on Outlook.com to send mail from it, you can link your Gmail account to Outlook Mail to get the best of both worlds.

Once you've completed the steps below, you'll be able to send mail from your Gmail address but not have to log in to Gmail.com to do it; it's all done right there in your Outlook Mail account.

You can add up to 20 Gmail accounts (or other email accounts) to Outlook Mail to join all your email accounts into one.

These instructions apply to any email account that you use on Outlook.com, including @hotmail.com, @live.com, @outlook.com, and others.

If you want to get all your Gmail emails in Outlook.com but don't want to import your entire Gmail account or send from your Gmail account through Outlook Mail, you can set up Gmail to forward messages to your Outlook account.

How to Access Gmail From Outlook Mail

Follow these steps to set up Gmail in Outlook.com (or to speed things up, open this link to your Outlook Mail settings and then skip down to Step 3):

  1. The main outlook.com window.
  2. Click the settings icon at the top right, then click View all Outlook Settings.

    Link to View all Outlook Settings.
  3. On the left pane, go to Mail > Sync email.

    Outlook.com's sync email option in settings.
  4. Choose Gmail from the right pane under Connected accounts. The Google sign-in page will launch.

    Connect Google account dialog box.
  5. On the Connect your Google account screen, enter the display name that you want to use when sending mail from Gmail through Outlook Mail. There are two options:

    • Connect your Google account so we can import your email from Gmail. You'll also be able to send email from Outlook using your Gmail address.
    • Connect your Google account to send email from Outlook using your Gmail address (Add as send-only account).
  6. To add Gmail as a send-only account select the second option above.

    If you select the first option above to sync your accounts, you can choose to have incoming messages imported into a new folder or placed directly into the Outlook Mail Inbox.

    Connect Google account dialog box.
  7. Click OK.

  8. Log into the Gmail account that you want to use in Outlook Mail, and allow any requests for Microsoft to access your account.

    Microsoft permissions page.
  9. Hit OK on the Outlook.com page that shows the confirmation explaining that your Gmail account is connected to Outlook Mail.

    If you've opted to sync your Gmail account, you can check the progress of the Gmail import at any time from the same screen in Step 2 above. You'll see the "Update in progress" status until the transfer is completed, which might take a while if you have many email messages to import. When it's finished, you'll see it change to "Up to date."

    How to Send Mail From Gmail on Outlook.com

    Now that you've connected Gmail to Outlook Mail, you need to change the "From" address so that you can send new mail from Gmail:

  10. Return to Step 3 above and then scroll down to the Set default From address.

    Sync email settings.
  11. Under Set default From address, use the drop-down menu to choose your Gmail account.

    Sync email settings.
     Heinz Tschabitscher
  12. Select SAVE to make your Gmail account the new default "send as" address in Outlook Mail.

Doing this will only change the default email address for new emails. When you reply to a message, you can always pick your Outlook address or your Gmail address (or any others you've added) by choosing one from the From button at the top of the message.

If you want to send send email from your desktop Outlook application using your Gmail account, you can configure Outlook to send emails via Gmail using the IMAP or POP protocol.